Designing and Implementation of M&E Systems

Designing and Implementation of M&E Systems


Monitoring and Evaluation are important management functions in today’s business, NGO and government landscape. Monitoring and Evaluation systems essentially focus on the tracking and evaluation of organizational performance. Government, as well as business managers are increasingly challenged to provide evidence for whether their projects or policies are achieving clearly defined outcomes and impacts or not.

Designing and Implementation of M&E Systems (Pretoria, South Africa)

This course provides participants with skills to understand, track and report on monitoring and evaluation. The course is designed to strengthen participants’ existing understanding of monitoring and evaluation. Its emphasis is on designing and implementation of monitoring and evaluation systems. The course focuses on the importance of properly designed monitoring and evaluation systems in ensuring that projects achieve the set goals and objectives they are intended to achieve.

  • Government officials
  • Senior managers in NGOs
  • Project team members
  • Project Managers
  • Monitoring and evaluation officials
  • Policy makers, and regulators working on projects
  • Any persons interested in monitoring and evaluation

The course helps participants:

  • Understand key elements of an M&E system
  • Develop an effective M&E system
  • See M&E as a system
  • Develop an understanding of the importance of M&E systems in achieving project goals and objectives
  • Gain skills on how to develop a sustainable M&E system
  • Overview of M&E
  • Goals, objectives, and M&E questions
  • Overview of Project Management
  • Definition of an M&E system
  • Comprehensive M&E framework
  • Designing and implementing the M&E framework
  • The main domains in a monitoring system
  • Inputs, process-set of activities, outputs
  • Evaluation: Outcomes and impact
  • Cost-effective analysis
  • M&E stages
  • Levels of monitoring and evaluation and roles and responsibilities
  • Collecting different types of monitoring data: individual project dimension and program dimension
  • Core components of an M&E system
  • M & E approaches: Results-based, Logical Framework, Theory-Based
  • Performance questions, information needs and indicators
  • Collecting, analysing, and using monitoring data
  • Selecting Indicators: tested, reliable, accurate, valid, sensitive, affordable and feasible indicators
  • Key uses of monitoring data: project management, evaluation and reporting
  • Methods and tools for basic data collection
  • Stakeholder considerations
  • An indicator matrix
  • Indicators and means of verification
  • Tools, methods and approaches for M&E
  • M&E systems
  • Key principles in building an M&E system
  • Format of an M&E system
  • Steps for developing an M&E system
  • Key components of M&E systems
  • Performance standards and M&E systems: linking individual and organisational processes
  • Sustaining the M&E system within the organization: Steps to designing, building, and sustaining an M&E system
  • Project planning and monitoring and evaluation
  • Project Management and M&E
  • Planning for learning and adaptation during implementation
  • How initial project design influences M&E
  • Planning for M&E
  • Project Cycle Management

The training approach is highly interactive. It uses a mixture of presentations by the facilitator and by participant(s), group or individual exercises, use of case studies and role plays. These proven learning techniques enhance understanding and retention of covered issues.